At JR Mercantile Real Estate Advisors, we know that one of the most common questions tenants face when securing a new commercial space is: “How long will it take before I can open my doors?”
While every project is unique, there are a few key milestones that most tenants will encounter when planning a build-out. Understanding these pieces early can help you set realistic expectations and avoid costly surprises down the road.
Possession Dates
Your build-out timeline begins the day you officially take possession of the premises. In many cases, this date is negotiated during lease discussions. It’s important to consider how possession ties in with any fixturing or rent-free periods so you don’t feel rushed to complete work.
Fixturing & Rent-Free Periods
Landlords often provide tenants with a fixturing period or rent-free period to allow time for design, permitting, and construction.
- Fixturing period: Typically ranges from a few weeks to a couple of months, depending on the scope of the build-out.
- Rent-free period: Can overlap with fixturing or extend further, helping you offset costs while your space is not yet revenue-generating.
These terms are negotiable, and having them clearly outlined in your lease provides breathing room before rent payments begin.
Contractors & Trades
Once possession is secured, contractors and trades become the heartbeat of your build-out. The time required depends on the complexity of your design:
- Light renovations (painting, flooring, lighting changes) may take only a few weeks.
- Full build-outs (structural changes, mechanical, plumbing, or food service installations) can extend into several months.
Getting multiple quotes early and choosing experienced contractors familiar with commercial spaces in Calgary can save you time and stress.
Permits & Inspections
Municipal permits can be one of the most unpredictable parts of your timeline. Applications must often be submitted for building, plumbing, electrical, or development permits. Review and approval may take anywhere from a couple of weeks to several months, depending on workload at City Hall and the complexity of your project.
Inspections during and after construction also add time, and delays can occur if revisions are required. Planning for contingencies is key.
Putting It All Together
Rather than focusing on an exact timeline, think in phases:
- Lease negotiation – where possession, fixturing, and rent-free periods are set.
- Design & permitting – preparing plans and waiting on municipal approvals.
- Construction – actual build-out by contractors and trades.
- Final inspections & occupancy – ensuring compliance before opening.
Our Role at JR Mercantile
We work closely with tenants and landlords to ensure that these timelines are realistic and clearly understood from the start. By helping you negotiate possession dates, securing appropriate fixturing and rent-free periods, and connecting you with trusted local contractors, we aim to make your path from lease signing to grand opening as smooth as possible.
Final Thoughts
Every commercial build-out carries its own set of challenges, but with careful planning and the right advisors, you can set expectations, mitigate delays, and get your business open to customers with confidence.
At JR Mercantile, our team brings decades of local expertise to guide tenants through every stage of the leasing and build-out journey. If you’re considering a new space, we’d be happy to help you map out the steps ahead.
